Hotel Furniture Brief: What to Include
· 2 min read
What to include in a furniture brief for a hotel or contract project — pieces, quantities, sizes, materials, finish and destination — for a faster quote.
The quickest way to an accurate furniture quote is a clear brief. Because we build to order rather than sell from stock, every quote is priced against your specification — so the more of it you can share up front, the fewer rounds of questions before a number comes back.
You don't need every answer on day one. Use this checklist as a guide: send what you have, and a person follows up on whatever is missing.
1. The pieces and how many
Each piece you need — for example beds, bedside tables, wardrobes, desks, lounge chairs or dining sets
The quantity of each, and whether it repeats across room types or outlets
Any pieces that must match furniture you already have
Quantity shapes the price: the same chair costs differently at five units and at five hundred. Our MOQ starts at a five-unit sample run — the MOQ, samples and containers guide explains how to plan volume.
2. Sizes and drawings
Give the overall width, depth and height of each piece, in centimetres if you can. A technical drawing, a reference photo or a link to a similar product all work — and if you have your own design, we can build to your drawing, label and packaging.
3. Materials and finish
The timber — for example sheesham, mango or acacia — or simply "open to suggestion"
The finish colour, or a sample you want matched
Upholstery fabric or leather, if any
Hardware and metal details
Not sure which timber suits the setting? The solid wood materials guide compares them. Whatever you choose, solid wood is kiln-dried to about 8–10% moisture so it stays stable after shipping.
4. Where it's going
The destination country and port
Your preferred Incoterm: EXW, FOB or CIF
Any market rules your importer or project has flagged
Every sea shipment is fumigated to ISPM-15 and export-packed, with legal-timber documentation provided. Market-specific requirements are confirmed per order — the compliance guide explains the common ones.
5. Your timeline
Tell us your opening or installation date. A production date is set once you approve the sample, and sea transit to your port is added on top — so build the sample-approval step into your programme. It's where quality is locked in.
Send your brief
A partial brief is a good start. Request a quote with whatever you have, and a person follows up with questions, a quote and a timeline.